Skip to main content

App Spend Dashboard

Get complete visibility into your organization’s SaaS spend, renewal timelines, and cost distribution by department and user.

Overview​

The App Spend Dashboard helps you track software costs, identify high-cost apps and users, and uncover opportunities to optimize your SaaS budget. It aggregates subscription data across your connected apps to provide a clear view of where your organization’s software spend is going.

App Spend Dashboard overview

Key metrics include:

  • Total Apps – The total number of apps with active subscriptions.
  • Active Users – The number of users currently assigned to paid apps.
  • Total Cost for All Apps – Combined annual and monthly costs for all subscriptions.
  • Average Cost per Active User – Average software cost per employee based on active usage.
tip

Use the currency selector in the top-right corner to switch between available currencies for cost reporting.

App Spend by Department Usage​

The App Spend by visualization shows how your SaaS budget is distributed across departments such as Sales, Marketing, Engineering, and Support. You can toggle between different grouping modes like department usage or app category to analyze spend patterns.

This breakdown helps you:

  • Identify which teams drive the most SaaS spend
  • Detect underutilized licenses in smaller departments
  • Plan reallocation of budgets for upcoming renewals

Subscription Renewals​

The Subscription Renewals panel lists upcoming renewals within a selected timeframe. Use the filters to sort:

  • Per app – View renewals by individual applications
  • Per department – Track renewals by organizational unit
  • Next 12 months / 6 months / 30 days – Adjust the lookahead window

Each renewal entry displays:

  • App name and icon
  • Cost and billing frequency
  • Renewal date
App Spend breakdown and insights

Top-Spend Apps​

The Top-Spend Apps section lists applications with the highest total cost. These are typically your largest SaaS investments and prime candidates for optimization or negotiation.

Each app card displays:

  • Monthly and annual cost
  • Ranking based on total yearly spend

Example:

  1. Salesforce — $1,208/month ($14,500/year)
  2. HubSpot — $842/month ($10,100/year)
  3. Google Workspace — $330/month ($3,960/year)

Top-Spend Monthly Apps​

This section compares Monthly Plans vs Annual Plans and suggests cost-saving opportunities by switching to annual billing cycles.

You’ll see:

  • A spend distribution bar between monthly and annual subscriptions
  • A per-app savings estimate (e.g., “Save $463 by switching Zoom to annual billing”)
note

Annual plans typically come with 10–20% discounts and simplify budgeting for finance teams.

Complete Subscription Info​

If any subscription lacks cost or renewal data, you’ll see a Complete subscription info prompt. Adding this data enables more accurate reporting and helps the dashboard calculate renewal forecasts and per-user cost metrics.

Examples of missing subscriptions:

  • Apple Business Manager
  • AWS
  • Canva
Subscription completion and high-cost users

High-Cost Users​

The High-Cost Users panel highlights users with above-average SaaS costs based on their assigned apps. Each user’s spend is compared to the organization’s mean SaaS cost per user.

This insight helps you:

  • Identify over-licensed or duplicate tool usage
  • Detect users with overlapping app access
  • Reassign or consolidate licenses during renewal planning

Using the Dashboard for Spend Optimization​

Use the App Spend Dashboard to:

  • Track and forecast renewal costs across all apps
  • Identify high-cost subscriptions for renegotiation
  • Reduce spend by shifting from monthly to annual plans
  • Detect underutilized apps and reallocate licenses